Send artwork and the job details
Start with the approved mark and its confirmed wording. Ask the supplier for its accepted artwork type. Keep the complete name and symbol, rather than send a small screenshot without explanation.
| Field | What to state or ask |
|---|---|
| Item | The garment, cap, bag or other item. |
| Fabric | What material it uses and any known supplier restrictions. |
| Placement | The exact area where the logo belongs. |
| Size | Finished width and height with units. |
| Colors | Intended colors for the supplier to match or discuss. |
| Quantity | How many items are planned. |
| Sample | How the first stitched sample will be checked. |
Ask whether the artwork needs a change for that size and material. Treat the answer as a job decision, not a reason to silently alter the identity.
Separate artwork from stitches
InkStitch documents separate steps for artwork, stitch settings and order, machine export, and a test stitch out.
Sources for this point: InkStitch embroidery workflow.
Digitizing means planning the stitches a machine will make. The supplier needs to settle the machine format and settings for the job. Renaming an SVG to DST or PES does not create those stitches.
LogoTidy embroidery files are SVG outlines with a PNG preview. They are not DST or PES machine programs, stitch paths or evidence of a successful sewn result.
Ask what happens to small details
- Point out the smallest letters and inside gaps.
- Ask whether intended dots and accents can stay clear at the chosen size.
- Ask which details need simplification, if any.
- Request a view showing each proposed artwork change.
- Confirm changes to the name, symbol or tagline before they are used.
There is no one minimum line width or stitch density in this guide. The supplier needs to judge those choices for the fabric, thread and machine. Save the approved revised artwork if a change is needed.
Ask for a suitable stitched sample
The documented InkStitch workflow includes a test stitch out.
Sources for this point: InkStitch embroidery workflow.
A screen preview is useful, but ask the supplier for a suitable actual sample before a full run. Compare it with the intended artwork and job size.
- Can the name be read?
- Are dots, accents and small inside gaps present?
- Are edges clear enough for the intended mark?
- Does the fabric show unwanted puckering?
- Did a proposed simplification change the identity?
If the sample fails, describe the affected part and ask for a revised setup or a confirmed artwork change. Do not approve only because the machine file opened.
Keep artwork and machine files separate
Save the approved artwork, machine file, final size, fabric note and actual sample decision together. Name which file came from the digitizer. Keep the original artwork so the job can be discussed later.
Organize files and handoff notes
The handoff is complete when the supplier confirms the required files and setup, and the sample for the intended item has been accepted. This guide supplies the preparation questions, not that acceptance.
Sources
These sources support the points linked above. Each date shows when we checked that source.
- InkStitch embroidery workflow
Embroidery preparation separates artwork, stitches, machine export and samples Checked .